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2019 Volunteer Signup


If you have any questions please email getgeeky@ladieswhogeek.org

  1. President
    1. The President shall lead the Corporation in all matters, shall preside at all meetings of the Corporation, is Chairman of the Board of Directors, and shall be an ex officio member of all committees;
    2. The President can create, dissolve, or restructure committees and board officer positions with majority confirmation by the Board;
    3. The President will serve as spokesperson for the organization;
    4. The President shall be privy and have access to all financial accounts, documents, and records of organization;
    5. This President shall be responsible for keeping the Bylaws up to date, indicating in the Bylaws any amendments, repeals, additions or alterations, the date passed and whether by the Board of Directors or membership as a whole;
    6. The President may upon filing an itemized expense account with the Treasurer, be reimbursed for expenses incurred in the performance of their or her duties as President of Ladies Who Geek;
      1. This amount shall not exceed One Hundred and No/100 dollars ($100.00) per month; and
    7. The President shall also appoint all elected Directors to programming areas with the advice of the Board of Directors.
  2. Executive Vice President (EVP)
    1. Upon taking office, the EVP shall verify the accuracy of all documents on file with the State of Texas pertaining to the corporate charter of this Corporation and where necessary, file corrected documents;
    2. The EVP is charged with upholding the mission of the Ladies Who Geek and protecting the brand of the corporation; all communications, publications and 3rd party contracts must be shared with the EVP and the President for approval;
    3. The Board of Directors may provide the EVP with up to two voting Vice Presidents to assist with preparing communications and publications; and
    4. The Board of Directors may provide the EVP with one Director to assist with managing volunteer members for the organization’s activities, events, and so forth; and
    5. The EVP shall assume any other responsibilities assigned by the President.
  3. VP Communications
    1. The VP Communications shall collaborate with the EVP to distribute all communications of the Corporation both internal and external; including, but not limited to, the website, newsletter, and event announcements; and
    2. The VP Communications shall assume any other responsibilities assigned by the President.
  4. Director Volunteer Manager
    1. The Director Volunteer Manager shall be in charge of all volunteers’ activities during events and activities; and
    2. The Director Volunteer Manager shall directly report to the EVP.
  5. Secretary also known as VP Administration
    1. The VP Administration shall perform all the duties and functions of the President in they or her temporary absence and shall have such duties as may be prescribed by the President and/or the Board of Directors;
    2. The VP Administration will be responsible for keeping an accurate record of all proceedings of the Corporation, the Board of Directors; and
    3. The VP Administration shall have possession of the records and archives, attend to the proper publication of reports and notices, conduct legal correspondence, attest documents and perform such other duties as may be required of them/her by the board of Directors or President.
  6. VP Membership
    1. The VP Membership position reports directly to the President and shall serve as a voting board member;
    2. The VP Membership is charged with member relations, alumni relations, member retention, and new member enrollment;
    3. The VP Membership shall serve as the leader of the Membership committee;
    4. The Board of Directors may provide the VP Membership with up to two Directors to assist with member networking and member professional development; and
    5. The VP Membership shall assume any other responsibilities assigned by the President.
  7. Director Networking
    1. The Director Networking shall collaborate with the VP Membership to set up the monthly happy hour;
    2. The Director Networking shall work with the VP Membership to host general member events, to arrange interaction with leaders in the community and to obtain event speakers; and
    3. The Director Networking will work with the VP of Affiliation to acquire sponsorships and community leaders.
  8. Director Member Professional Development
    1. The Director Member Professional Development shall collaborate with the VP Membership to work with the membership in creating workshops, classes, and other activities to foster and promote professional growth of the membership; and
    2. The Director Member Professional Development shall work with the VP Membership to host general member events, to arrange interaction with leaders in the community and obtain event speakers.
  9. VP Finance
    1. The VP Finance position reports directly to the President and shall serve as a voting board member;
    2. The VP Finance shall serve as the leader of the Finance committee;
    3. The VP Finance shall serve as the Treasurer and make all expenditures of the Corporation by checks for expenses previously approved by the Board;
    4. The VP Finance shall be responsible for keeping the financial records of the corporation, reviewing the previous year’s finance records within the first quarter of the year, and completing the annual taxes;
    5. The Board of Directors may provide the VP Finance with up to two Directors to assist with member financial reporting; and
    6. The position shall assume any other responsibilities assigned by the President.
  10. Director Member Financial Reporting
    1. The Director Member Financial Reporting shall create financial reports with the direction of the VP Finance.
  11. VP Activities
    1. The VP Activities position reports directly to the President and shall serve as a voting board member;
    2. The VP Activities shall serve as the leader of the Activities committee;
    3. The VP Activities shall serve be responsible for overseeing all events and activities of the corporation; including event planning, budgeting and execution;
    4. The Board of Directors may provide the VP Activities with up to two Directors to assist with special events; and
    5. The VP Activities shall assume any other responsibilities assigned by the President.
  12. Director Special Events
    1. The Director Special Events  shall serve as the leader of the Special Events committee; and
    2. The Director Special Events shall manage special events under the leadership of the VP of Activities; including planning, budget and execution.
  13. VP  Marketing
    1. The VP Marketing position reports directly to the President and shall serve as a voting board member;
    2. The VP Marketing shall serve as the leader of the Marketing committee;
    3. The VP Marketing will create a plan that will promote, enhance and protect the organization’s brand while developing and integrating a broad range of public relations activities to showcase the Ladies Who Geek organization and its members;
    4. The VP Marketing shall create and maintain a marketing calendar that is reviewed quarterly by the Board of Directors;
    5. The Board of Directors may provide the VP Marketing with up to two Directors to assist with merchandising and social media; and
    6. The VP Marketing shall assume any other responsibilities assigned by the President.
  14. Director Merchandise Manager
    1. The Director Merchandise Manager is responsible for the procurement, maintenance, and distribution of Ladies Who Geek items and apparel.
    2. The Director Merchandise Manager reports to the VP Marketing and shall assume any other responsibilities assigned by VP Marketing.
  15. Director Social Media
    1. The Director Social Media shall keep all social media accounts up to date with event information, newsletter information, and organizational news; and
    2. The Director Social Media shall collaborate with the VP Communications to distribute marketing communications, VP Activities to support events, and with the VP Marketing to support brand collateral.
    3. The Director Social Media reports to the VP Marketing and shall assume any other responsibilities assigned by VP Marketing.
  16. VP Affiliation Development
    1. The VP Affiliation Development position reports directly to the President and shall serve as a voting board member;
    2. The VP Affiliation Development shall collaborate with the VP Networking to host general member events and arranging interaction with leaders in the community; including tours of facilities, obtaining event speakers, and acquiring sponsorships;
    3. The VP Affiliation Development shall work to acquire and affiliate the organization with leaders and businesses in the community that share values with the organization; and
    4. The VP Affiliation Development shall assume any other responsibilities assigned by the President.
  17. VP Philanthropy
    1. The VP Philanthropy position reports directly to the President and shall serve as a voting board member;
    2. The VP Philanthropy may work with the EVP to coordinate and host philanthropic events with the members of the organization and any outreach or charitable organization approved by the Board of Directors;
    3. The VP Philanthropy shall work with the VP of Affiliation to acquire donations, in-kind or monetary, for use in organizational events or charitable proceedings; and
    4. The VP Philanthropy shall assume any other responsibilities assigned by the President.
  18. Web Manager
    1. The Web Manager position reports directly to the President and shall serve as a voting board member;
    2. The Web Manager is responsible for development, implementation and maintenance of the infrastructure, hardware, and software utilized for the organization’s website;
    3. The Web Manager coordinates with other Directors to ensure that the site provides content and functionality that meet the business needs of the organization;
    4. The Web Manager monitors web traffic, performance and capacity to identify, prevent and resolve issues;
    5. The Web Manager maintains appropriate security and troubleshoots any issues; and
    6. The Web Manager shall assume any other responsibilities assigned by the President.

All purchases are in support of our organization and fund member activities. Thank you so much for supporting Ladies Who Geek. Dismiss

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